POSITION TITLE:           Entry Level Administrative Assistant

REPORTING TO:             Director of Operations

LOCATION:                       Concord, CA 94520

OUR CLIENT:                   Independent Floor Testing and Inspection (IFTI)           Website: http://www.ifti.com/

IFTI is the leading independent concrete slab moisture testing company in North America. Though our certified teams and proprietary process, we are able to deliver timely, accurate information and risk assessment solutions across multiple commercial locations that save you from costly moisture-related flooring problems.

IFTI provides the most comprehensive and reliable moisture-testing solution available. As the third-party specialist in concrete slab moisture testing, we utilize our proprietary process to deliver reliable data, assess risk, and provide a range of cost effective solutions throughout North America.  A key part of IFTI’s value is what happens after testing is performed by our professionally trained and equipped field team.  The data goes through several levels of review and analysis by our ICRI Certified staff before the report is published.  With tens of thousands of tests performed for hundreds of clients over the last 17 years, our proprietary process allows us to serve your single or multiple projects simultaneously throughout North America, On-Time and On-Budget. Included on our client list are Walmart, Safeway, Ross Stores, Bed Bath & Beyond, Best Buy, Toys R Us, etc. Our value to our customers is created through our prompt, reliable nationwide service, the integrity of our data, and our ability to assess risk and provide cost-effective solutions to situational problems.

IFTI seeks an Entry Level Administrative Assistant to support the Operations, Sales and Accounting functions with various administrative duties.

The work of the Administrative Support Assistant will have standard, as well as ad-hoc duties, and projects will vary.

  • Provide administrative support to the Account Manager, Operations Manager and Project Manager functions.

  • Provide administrative support to the sales and marketing functions.  Arrange and coordinate promotional events and tradeshows.  Coordinate travel arrangements for IFTI employees.

  • Provides support to the accounting and bookkeeping function.

  • Performs clerical and administrative functions, which include, but are not limited to, managing incoming calls, receiving, processing prioritizing and distributing mail and appropriate email, manages package pick up and deliveries, filing, copying, faxing, binding reports, verifying documentation, invoicing, and correspondence. Prepares weekly or other scheduled meeting agendas and takes, distributes and maintains minutes. Orders and maintains supplies.  Handle follow-up after meetings.

  • Perform additional assignments per supervisor’s direction.

In general, we seek someone with overall strong business skills, energetic and positive attitude and strong aptitude for learning.

  • Intermediate Microsoft Office Suite, including Excel, Word, Outlook and PowerPoint or Publisher.
  • Self-motivated. Always thinking ahead for ways to help the rest of the team and how to streamline operations.
  • Good command of the English language, both written and verbal.
  • Good skills with numbers. Mastery of basic mathematics without a calculator. Have a “head for numbers.”

Final candidates will be tested on above requirements.

High integrity.
Good organizational skills.
Attention to detail.
Exceptional customer service skills.
Meets deadlines.
Professional appearance, demeanor and attitude.
Positive attitude; sense of humor; outgoing personality.
Ability to multi-task.
Self-starter, self-motivated.
Smart/thinks on feet, learns quickly. Learns independently.
Good follow up skills; never lets things slip through the cracks.

High School Diploma required. Some college is a plus.

Base pay range is $12 - $14 per hour range, depending on experience. Medical benefits, vacation, and opportunities for career growth and training. Potential company bonus. 401k Plan.

ADDITIONAL NOTES: Must have a car to run occasional errands for work.

CONTACT INFORMATION: To be considered for this opportunity, please email your resume, cover letter and salary history to the email below. Please put “Admin Concord” in the subject line of your email. Word format documents preferred; no PDF, please.
Local candidates only. No phone calls, please.
All resumes in Word format with a valid email address and a cover letter will receive a notification of receipt.

Lisa K. Locke Locke and KEY Recruiting, Hiring and Consulting Services
We are the source of your hire power.

Mail: P.O. Box 6746, Oakland, CA  94603 Phone/Fax 510-533-2055
Email to send resume: recruiting@lockeandkey.com
Web: http://www.lockeandkey.com

Flexible recruiting solutions for your KEY hiring needs LinkedIn: http://linkedin.com/in/lisalocke; if you would like to connect, please invite me. Keep our number for the next time you need candidates. We help companies hire people.