Position Profile

June 28, 2017

POSITION TITLE: Construction Administrative Professional

REPORTING TO: Operations Manager

LOCATION: Oakland, CA

OUR CLIENT: General Contractor

Since 1977, this General Contracting company has been Specializing in New Building, Repairs, Alterations, Additions and Re-Roofing. We are a small, busy, and established construction company in Oakland. We offer a complete service. We take pride in our expert, fast and economical service. Save time and money by contacting us first. No job is too small or complicated!

We are looking for a full-time advanced level Administrative Assistant.

SCOPE AND RESPONSIBILITIES:
A message from the President of The Company:
This is an informal, respectful, and supportive place to work.
There is no dress code as long as we're not disruptive to co-workers.
Employees and customers are treated by the "Golden Rule."
We focus on our jobs, but at the same time, everyone seems to like everyone else.
We're looking for someone who can learn our business and our procedures during a beginning period, and then take on greater responsibility.

This is a hands-on, multi-tasked, and challenging position for someone who wants to take the lead in our office and keep everything working efficiently by:

  • Performing various routine and complex administrative functions such as answering telephones, typing or word processing, organizing and maintaining paper and electronic files, receiving deliveries, maintaining office supplies and equipment.

  • Providing excellent administrative support to estimators and other company personnel by conducting research, preparing statistical reports, handling information requests, and performing general office and clerical functions.

  • Project administration, efficiently handling paper flow from start to finish, analytical project costing, completely in charge of project files.

  • Assisting in or taking on other office functions such as bookkeeping, job costing, marketing (advertising), office supervision.

    EXPERIENCE REQUIRED:

  • 5 + years advanced level administrative experience in a professional or construction office environment.
    · Knowledge of construction contract administration and documentation a plus.
    · Excellent skills in communication (written, oral, listening), problem solving.
    · Work both independently and as part of a team.
    · Ability to multi-task, prioritize, follow up on and complete tasks.
    · Excellent computer skills.
    · Expert and thorough knowledge of MS Word, Excel, Access, Outlook, office equipment and procedures.
    · Exposure, familiarity and some experience with basic bookkeeping/accounting principles.

    Our office is located in an industrial warehouse, off 98th Avenue and San Leandro Boulevard in Oakland. You must have your own reliable transportation to and from work. The Coliseum BART station is approximately 1.5 miles away.

    The office atmosphere is informal and casual.
    The office hours are 8:00 a.m. to 5 p.m. Monday through Friday.

    PERSONAL ATTRIBUTES:

    Your success in this position will be based on demonstrating most of the following:
    Performing the basic tasks accurately, consistently, and efficiently;
    High level of consciousness, awareness, common sense, receptiveness;
    Smart, quick learner, resourceful;
    Pro-active, motivated, self-assured, self-starter;
    Detailed, meticulous, organized, conscientious;
    Upbeat, energetic, optimistic, respectful, pleasant disposition;
    Outstanding work ethics, excellent attendance, punctual, reliable;

    EDUCATION:
    College degree (business degree is a plus) or working towards a degree.

    REWARDS:
    The annual salary range is competitive, including benefits such as medical, dental, vacation, sick, and holiday pay, and a 401k plan.

    CONTACT INFORMATION:
    To be considered for this opportunity, please email your resume, cover letter and salary history to:
    Lisa K. Locke
    Locke and KEY Executive Search
    Phone: 510-533-2005
    Fax: 510-533-2055
    Email: lklocke@lockeandkey.com
    Website: http://www.lockeandkey.com/