Position Profile

August 18, 2017

POSITION TITLE: Business/Operations Manager

REPORTING TO: President/Owner

LOCATION: Oakland, CA 94603

OUR CLIENT: General Contractor

Since 1977, this General Contracting company has been Specializing in New Building, Repairs, Alterations, Additions and Re-Roofing. We are a small, busy, and established construction company in Oakland. We offer a complete service. We take pride in our expert, fast and economical service. Save time and money by contacting us first. No job is too small or complicated!

We are looking for a Business/Operations Manager to oversee the business and administrative operations of the office.

SCOPE AND RESPONSIBILITIES:

The Business Manager provides business management and financial analysis services. The business manager is responsible for overseeing administrative functions of the Corporation, including accounting and finance, personnel and facilities management.

Duties may include but are not limited to the following:
Supervise three current positions: Full time bookkeeper, Administrative Assistant and Office Manager.

Finance and Accounting

  • Participates with owner(s) in the development of an annual operating budget. Monitors expenditures throughout the year, making budget revisions, as needed.
    · Oversees the maintenance of accurate records concerning financial transactions. Ensures required government reports are filed, as necessary.
    · Assists in preparation and presentation of financial reports.
    · Supervises bookkeeper/office manager.
    · Coordinates and consults with independent accountants and supervises annual audit.

    Personnel

  • Participates with owner(s) to develop personnel policies and benefits.
    · Coordinates benefits issues with owner(s).
    · Assumes lead role in the hiring of new office personnel, training and continue overall guidance and consulting on issues of historical repetition.
    · First line supervisor of administrative personnel and delegation of tasks.
    · Supervises general administrative and office functions.
    · Conduct ongoing review of administrative and operational processes and procedures for continuous improvement.
    · Develop and implement operational performance measurement tools and standards, (in consultation with owners).

    Office Operations

  • Identify information technology needs by researching best software and hardware options.
    · Oversee and authorize the purchasing of needed office equipment and hardware and ensure that staff is trained and that systems are properly utilized.

    Additional Duties

  • Organize, control and monitor general work flow.
    · Continue to evaluate, develop and implement improvements in the office and company operations.

    EXPERIENCE/SKILLS REQUIRED:

  • Ideally, at least five years of increasingly responsible operations and office management.
    · Minimum two accounting/bookkeeping experience.
    · Minimum of two years in a construction related business.
    · Management skills/strong leadership qualities.
    · Exemplary skills in general office administration.
    · Considerable knowledge of financial practices, planning and analysis.
    · Computer Literacy - Familiar with common software tools (QuickBooks) with computer hardware/IT familiarity a plus.
    · Proficiency in the Microsoft Suite, including Word, Excel.
    · Excellent verbal presentation and written skills.
    · Foster a team environment.
    · Excellent documentation habits, ability to multi-task and plan ahead.
    · Knowledge of American Contractor (AC) software (or related software) is a big plus (AC is accounting, estimating and project management software).
    · Familiarity with general construction business practices.

    PERSONAL ATTRIBUTES:

    Your success in this position will be based on demonstrating most of the following:

  • Able to work well and persuade people at all organizational levels
    · Goal oriented - Able to set and achieve goals
    · Organizational ability - Able to plan, prioritize, organize and monitor activities and projects. Able to work well in a group.
    · Enjoys new challenges and has an interest in acquiring new skills and overall personal growth
    · Performing the basic tasks accurately, consistently, and efficiently;
    · High level of consciousness, awareness, common sense, receptiveness;
    · Smart, quick learner, resourceful;
    · Pro-active, motivated, self-assured, self-starter;
    · Detailed, meticulous, organized, conscientious;
    · Upbeat, energetic, optimistic, respectful, pleasant disposition;
    · Outstanding work ethics, excellent attendance, punctual, reliable;
    · Reliability; willingness to do what it takes to get the job done
    · Superior work ethics

    Our office is located in an industrial park, off 98th Avenue and San Leandro Boulevard in Oakland. You must have your own reliable transportation to and from work. The Coliseum BART station is approximately 1.5 miles away.

    EDUCATION:
    College degree is a plus. Business Administration, Accounting or related major is ideal.

    REWARDS:
    An opportunity to work in a profitable, stable, long standing company, with opportunities to take on more responsibilities as the company continues to grow. The annual salary range is competitive, including benefits such as medical and dental insurance coverage, vacation and sick time, and holiday pay, 401k plan, and profit sharing.

    The office atmosphere is professional, yet informal and casual.
    The office hours are 8:00 a.m. to 5:00 p.m. Monday through Friday.


    CONTACT INFORMATION:
    To be considered for this opportunity, please email your resume (in Word format only; no PDF please), cover letter and salary history to: (please put job title in the subject line of your email)
    LOCAL CANDIDATES ONLY PLEASE; NO RELOCATION PROVIDED.


    Lisa K. Locke
    Locke and KEY Executive Search
    Phone: 510-533-2005
    Fax: 510-533-2055
    Email: lklocke@lockeandkey.com
    Website: http://www.lockeandkey.com/