POSITION PROFILE
POSITION TITLE: Executive Assistant (Construction)
REPORTING TO: President
LOCATION: San Rafael, CA 94901
OUR CLIENT: Plath and Company, General Contractors
Website:
http://www.plathco.com/
Plath & Company General Contractors has been building, renovating and preserving iconic San Francisco Bay Area homes and commercial buildings since 1976. A LEED Platinum Builder and industry leader in historic preservation and restoration, we’re experts in all aspects of construction, and fluent in modern, traditional and sustainable designs. Plath & Company is proud to be a LEED Platinum Builder. 2015 is on plan to be the company’s best year ever.
We are a profitable and growing company, with a strong backlog of projects, and we are hiring!
Plath has a solid client reputation and a strong record of profit and of treating employees well. The company did not lay off one superintendent during the recent recession. The company has a culture of excellence; mentoring employees to provide professional growth and development is a longstanding tradition. We commit to the success of our employees.
Plath & Company seeks to fill an Executive Assistant position.
Please feel free to forward this description to anyone you feel might be interested in the positions.
Additionally, the description is listed online:
http://lockeandkey.com/jobs/JobOpenings/job_opening_136.php
These are permanent, full time salaried positions, with benefits.
SCOPE AND RESPONSIBILITIES:
The Executive Assistant (EA) will support the President and other staff with administrative and related duties, as needed.
Hours approximately 8.00am to 5.00pm
Responsibilities include, but are not limited to:
Friendly and helpful telephone answering, routing of calls and messages.
Supplies: keep track of inventory; order new supplies; plan ahead; be cost efficient.
Filing: both paper and electronic records.
Assist with various marketing tasks, including ordering job signs, promotional items, arrange photo shoots, etc.
Organize and maintain President’s calendar and schedule; remind, prepare for, and follow-up with appointments and meetings.
Assist in preparation for meetings, presentations, bids/proposals, etc.
Flawless correspondence and direct phone contact as necessary, with employees, clients, vendors, architects, sub-contractors and other professionals.
Deal with various reports and spreadsheets.
Deal with construction documents as needed.
Internet research.
Run errands.
EXPERIENCE/SKILLS WE SEEK:
In general, we seek someone with overall excellent administrative skills, energetic, and positive attitude and strong aptitude for learning.
At least five years of professional administrative background, with at least two years of executive level admin experience.
Experience working at a construction or related company (architecture, design, engineering, etc. is a big plus.
Experience with Microsoft Office Suite, including Excel, Word, Outlook and PowerPoint or Publisher.
Strong command of the English language, both written and verbal.
Strong basic math skills; have a “head for numbers.”
Experience with a database software program of some kind is helpful.
Final candidates will be tested on above requirements.
ATTRIBUTES/CAPABILITIES:
The ideal candidate is:
A consummate professional with excellent customer service skills. Our clients are sophisticated residential owners and business people and we provide excellent service from all areas of the company.
Highly organized and detailed. Has a reliable system for follow-up, and to let nothing slip through the cracks. Meets deadlines.
Flexible: ability to wear multiple hats and keep track of your projects.
Committed to an excellent attendance record.
Self-motivated. Always planning and thinking ahead for ways to help the rest of the team and how to streamline operations.
Professional appearance, positive attitude and demeanor.
Resourceful.
EDUCATION/CREDENTIALS:
College is a plus.
REWARDS/BENEFITS/COMPENSATION:
Competitive compensation, health benefits, 401k, transportation allowance, vacation and bonus program.
CONTACT INFORMATION:
To be considered for this opportunity, please email your resume and cover letter with “
Plath Exec Admin” in the subject line.
Please do not contact Plath directly.
Local candidates only.
Qualified resumes with a cover letter will receive a notification of receipt.
Thank you!
Lisa K. Locke
Locke and KEY Recruiting, Hiring and Consulting Services
We are the source of your hire power.
Mail: P.O. Box 2873, Alameda, CA 94501
Phone/Fax 510-533-2055
Email to send resume:
lklocke@lockeandkey.com
Web:
http://www.lockeandkey.com
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