POSITION PROFILE
POSITION TITLE: Controller
REPORTING TO: Partner/Principal
LOCATION: San Francisco, CA 94111
OUR CLIENT: Mark Cavagnero Associates Architects
Website:
http://www.cavagnero.com/
Mark Cavagnero Associates is a profitable and award-winning San Francisco based architecture firm focused on cultural, education, and civic projects. Since its establishment in 1988, the firm has completed a wide range of architectural and master planning projects, including large and small scale institutional, non-profit, commercial, and residential projects. The firm provides a full range of services, from programming, master planning, site planning and conceptual design, through construction documents and administration.
Due to growth, we have created a new position for a financial
Controller to join our team.
This is a salaried, full time position with benefits.
The position is posted here:
http://lockeandkey.com/jobs/JobOpenings/job_opening_155.php
SCOPE AND RESPONSIBILITIES:
Because of our continued growth, this position will add additional financial structure to the firm. As the Controller for a leading and growing San Francisco architecture firm, you will be called upon to lead the financial planning, analysis and review processes to assure that all financial plans are consistent with company goals. You will be part of the executive management team collaborating with all areas of the firm. You will manage the finances of the San Francisco office, multiple Joint Ventures and a small new Paris design office.
Responsibilities include, but are not limited to:
Finance/Planning/Tax/Risk
Formalize and create structure and strategy for the finance and accounting functions, including financial planning and analysis, monthly forecasts, budgets, risk analysis, tax issues, anything related to the overall financial health and function of the firm.
Develop a thorough knowledge of company policies, accounting and financial systems, and manage internal controls as well as conformance to US GAAP.
Perform internal audit of accounting function, invoices, billing rate tables, and records.
Develop yearly budget for Partners’ approval, and prudently manage the firm's expenses, resources and cash flow within budget guidelines.
Manage relationships with external auditors for both accounting and tax compliance. Assist in the preparation of income tax returns.
Assess financial and other risks, including workplace safety. Evaluate, monitor, and make recommendations on the company’s internal controls to protect the assets and integrity of the company.
Perform general review of the financial and insurance requirements for contracts and consulting agreements.
Manage review of general liability, property and casualty insurance coverages and prepare insurance applications for all annually.
Supervise, develop and mentor one current staff member/bookkeeper.
Accounting/Bookkeeping
Produce all standard monthly and year-end financial statements and reports.
Balance and review of General Ledger accounts.
Reconcile bank accounts on a monthly basis.
Manage all aspects of accounts payable and accounts receivable, billing/invoicing, payroll, job cost reporting and time billing, cash management, and banking.
Review time keeping for job costing in Deltek Vision software.
Take collection action (phone, letters, agency) as appropriate and necessary.
Invoice clients per office procedures and promptly respond to questions and disputes.
Benefits/Compensation
Work with Partners to manage overall compensation structure of firm, taking into account firm overhead and profitability, and ensure equality among employees, and market rate salaries.
Manage Flexible Spending Plan.
Manage 401(k) plan, safe harbor contribution and profit sharing.
Administration
Use Deltek Vision Software.
http://www.deltek.com/products/vision. Ensure data is properly entered and maintained in the firm’s financial and project management system.
Quickly troubleshoot technical and computer issues with the help of technical support staff.
Review of individual processes for efficiency or improvement.
Records management, set retention policy and maintain organization of stored documents.
Vendors/Consultants
Foster relationships with suppliers and vendors maximizing payment terms and discounts. Set policy regarding vendor payments and their relationship to project timelines. Review, negotiate and modify vendor agreements as necessary.
Manage accounting for all outside consultants and contractors, including 1099 reporting.
EXPERIENCE/SKILLS REQUIRED:
We realize that every interested candidate might not have all of the desired experience, but here is what we are looking for in terms of experience and skills… the more you have, the better!
Minimum of ten to fifteen years of solid overall financial management experience in similar companies, such as architecture, engineering, construction, or related professional services firm.
Solid knowledge of GAAP.
Excellent financial analysis and reporting skills.
Excellent budgeting, projection and planning skills.
Tax experience; understanding of tax implications of all financial actions of the firm. Ability to work closely with and prepare all documents for the external tax/audit accounting firm.
Ability to create accurate financial statements.
Strong knowledge of overall risk assessment.
Excellent and current general accounting skills, including AP/AR, Payroll, cash management and banking.
Job cost accounting experience.
Experience managing the financial aspects of vendors, consultants and outside contractors.
Experience administering the financial aspects of employee benefits: 401k, flexible spending plan, profit sharing.
Personnel management experience.
Excellent verbal and written communication skills. Strong presentation skills.
Strong Microsoft Office skills, including Word, Outlook, PowerPoint.
Excellent Microsoft Excel skills.
Commitment to best practices of financial processes.
Any of the following experience is a strong plus:
International accounting.
Joint Venture accounting.
French language skills.
Knowledge of Deltek Vision accounting/project management software (or similar).
ATTRIBUTES/CAPABILITIES:
Highly organized, extremely detail-oriented, self-starter and ability to work independently.
Ability to function in, and embrace, a flexible and creative working environment.
Diplomatic. Ability to collaborate on solutions.
High level of discretion related to sensitive or confidential information.
Be a proactive business and financial partner to the Owner/Partners.
Proven management skills, preferably in a setting involving the creative fields.
Ability to lead and work within a team to proactively create harmonious and professional relationships.
Creative problem-solving, organizational, and time management skills.
Willingness to observe and promote company policies, procedures, and the instructions of the Principal.
Experience and comfort working in a dynamic, fast-paced environment.
EDUCATION/CREDENTIALS:
Bachelor’s degree in business, accounting, finance or related major. MBA is a plus.
REWARDS/BENEFITS/COMPENSATION:
Competitive compensation package, creative work environment plus benefits, including:
Paid vacation, sick time vacation, eight paid holidays, Flexible Spending Plan: Medical Expenses, Transportation and Dependent Care. Medical Insurance, (Kaiser Permanente HMO or Health Net PPO). SF Bay Club benefit. Dental coverage. Insurance: Life, Long term disability, Accidental Death/Dismemberment. Dependent, spouse and domestic partner health coverage is offered at employee’s expense. 401(k) plan, including discretionary profit sharing and a 3% Safe Harbor employer contribution.
TO APPLY:
Please email your resume and cover letter with “Controller” in the subject line.
Local candidates only.
Qualified resumes with cover letter will receive notification of receipt.
Please do not send your resume to the client directly.
Lisa K. Locke
Locke and KEY Recruiting, Hiring and Consulting Services
We are the source of your hire power.
Mail: P.O. Box 2873, Alameda, CA 94501
Phone/Fax 510-533-2055
Email to send resume/cover letter:
lklocke@lockeandkey.com
Web:
http://www.lockeandkey.com
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