POSITION PROFILE
POSITION TITLE: Administrative/Accounting Assistant, Construction Company
REPORTING TO: Accountant
LOCATION: San Ramon, CA 94583
OUR CLIENT: Young & Burton
Website: http://youngandburton.com/
For over 30 years, Young & Burton (Y&B) has specialized in the construction of unique high-end, luxury residences, remodels and select commercial projects. Located in San Ramon, and founded in 1985, the company builds beautiful projects covering the greater bay area, including the East Bay, San Francisco, and from Napa to the Monterey peninsula.
As part of the building team, Y&B provides a high level of professional client service, and works closely with clients, architects, engineers, and the different governmental agencies to facilitate the process in a timely and efficient manner.
It is a small company of 25-30 employees, and self-performs some work, including concrete and finish carpentry. Y&B provides close supervision at every step of the building process, insuring that that cost controls, scheduling and coordination between the many different trades and the design team are maintained, so that the projects get done properly each and every time.
The company builds based on its reputation… continuously receiving referrals to new clients, who range from major company executives to bay area sports figures. Having completed hundreds of projects, Y&B prides itself on constructing architecturally diverse projects and a proven track record for getting the job done.
We seek an Administrative/Accounting Assistant to help with administrative and miscellaneous accounting and data entry.
This is a salaried, full time position with benefits.
The position is posted here: http://www.lockeandkey.com/jobs/JobOpenings/job_opening_203.php (this will be posted on my website when final, and then I will fill in the URL)
SCOPE AND RESPONSIBILITIES:
Position Overview:
The position will support office staff, including Principal, Project Managers, field crew, and Accounting department in various administrative, accounting and date entry duties.
Responsibilities include, but are not limited to:
Admin
Answer phones, handle incoming field calls, make necessary callbacks.
Greet visitors.
Process mail.
Accept deliveries. Must be able to comfortably lift 25 pounds.
Maintain office supplies.
Miscellaneous Human Resource tasks.
Maintain contact database in Outlook.
Plan office events, holiday cards, etc.
Safety meeting notes.
Maintain job files.
Miscellaneous filing, administrative and office duties.
Process insurance, contract information and lien tracking.
Run errands.
Project Warranty books
Project Accounting/Data entry
Process time cards on a weekly basis.
Process weekly payroll.
Process W-2’s, W-9s’, and 1099’s
Data entry for client billing and related payroll.
Update worker’s compensation worksheets.
Process invoices, including update vendor master, batching invoices, posting, check processing.
Responsible for the full-cycle Accounts Payable process, which includes, but is not limited to: entering payables into the system, reconciling vendor statements, resolving vendor issues, match/code/sort/log/scan/file invoices, checks and other documents.
Reconcile credit card and other accounts.
Process Job Cost reports
EXPERIENCE/SKILLS REQUIRED:
The company realizes that every interested candidate might not have all of the desired experience, but here is what they are looking for in terms of experience and skills… the more you have, the better!
- Minimum of five years advanced level administrative experience in a professional or construction related office environment.
- All experience with the above mentioned responsibilities is a plus, specifically strong understanding of Accounts Payable and project accounting.
- Knowledge of construction contract administration and documentation a plus.
- Excellent skills in communication (written, oral, listening), problem solving.
- Work both independently and as part of a team.
- Ability to multi-task, prioritize, follow up on and complete tasks.
- Excellent computer skills.
- Expert and thorough knowledge of MS Word, Excel, Access, Outlook, office equipment and procedures.
- Experience with bookkeeping/accounting. Must understand AP/AR/Payroll and General Ledger.
- Experience with accounting software, preferably in construction.
- Strong Excel spreadsheet experience.
- Strong natural math skills.
- Good verbal & written communication skills.
- Professional discretion with private client information.
ATTRIBUTES/CAPABILITIES:
- Highly organized, motivated, reliable, dependable, positive attitude, willing to help out where needed.
- Accuracy & attention to detail, research & problem solving skills, ability to work independently with little supervision.
- Willing to share input that helps the team think together, team work.
- Someone that wants a long term home/placement –Committed.
- Ability to thrive in a small tight knit office environment.
EDUCATION/CREDENTIALS:
College degree is a plus. Accounting classes are a plus.
REWARDS/BENEFITS/COMPENSATION:
Work in a casual, but professional environment, in a nice office with a view, and nice people! Y&B builds unique and beautiful homes. You will be part of a fun environment, with interesting work. Competitive compensation and benefits. There is opportunity for growth in the position, if you have an interest in the construction side of the business, in addition to administrative and accounting support.
Hours for the position are 7.00am to 4.00pm.
TO APPLY:
Please email your resume and cover letter with “Y&B” in the subject line.
Local candidates only.
Qualified resumes with cover letter will receive notification of receipt.
Please do not send your resume to Young & Burton directly.
Lisa K. Locke
Locke and KEY Recruiting, Hiring and Consulting Services
We are the source of your hire power.
Mail: P.O. Box 2873, Alameda, CA 94501
Phone/Fax 510-533-2055
Email to send resume/cover letter: lklocke@lockeandkey.com
Web: http://www.lockeandkey.com
Flexible recruiting solutions for your KEY hiring needs
LinkedIn: http://linkedin.com/in/lisalocke; if you would like to connect, please invite me.
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