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POSITION TITLE:           Human Resources Manager /Office Manager
REPORTING TO:             Partner
LOCATION:                 San Francisco, CA 94111
OUR CLIENT:               Mark Cavagnero Associates Architects


Mark Cavagnero Associates is an award-winning San Francisco based architecture firm focused on cultural, education, and civic projects. Since its establishment in 1988, the firm has completed a wide range of architectural and master planning projects, including large and small scale institutional, non-profit, commercial, and residential projects. The firm provides a full range of services, from programming, master planning, site planning and conceptual design, through construction documents and administration.

Due to growth, we have created a new position for a Human Resources Manager/Office Manager to join our team.

This is a salaried, full time position with benefits.

The position is posted here:

This role is focused on providing HR generalist services to the company, as well as general office management responsibilities.

Human Resources
Overall responsibilities include, but are not limited to:
Providing a formal structure for all human resources functions.
Recruiting/hiring/training/counseling/terminating of office administrative staff.
Supervise, develop and mentor two employees (Reception and Admin).
Create process for the onboarding of all staff.
Manage employee relations; resolve personnel issues.
Assist Principals in the HR components of hiring architectural and design employees.
Ensure office compliance with all legal employment requirements.
Maintain all employee files/records/documents in Deltek Vision software and Excel
Process payroll, benefits administration and open enrollment under guidance of the Controller.
Process all San Francisco employment forms, and city and industry business licenses.
Stay current on recent federal, state employment and labor law; well versed in EEOC as well as Affirmative Action plans and programs and EEOC staffing requirements.
Additional HR duties as needed.

Office Management
Prepare correspondence, reports, spreadsheets and documents.
Maintain filing system, both electronic and hard copies.
Coordinate office lease renewal and future moves or office expansion.
Light IT, fix copier jams, ink supplies, hardware/software issues. Coordinate with IT service.
Facilities: manage office supplies and coordinate repairs, physical workplace issues.
Plan, coordinate and execute company events.
Assist other departments/employees as needed.

We realize that every interested candidate might not have all of the desired experience, but here is what we are looking for in terms of experience and skills… the more you have, the better!

Minimum of seven years of solid Human Resources Generalist experience. At least two years of general Office Management.
Demonstrated track record of success in management, development and implementation of HR best practices in the areas of compensation, recruitment, performance management, training and leadership development.
Experience with Applicant Tracking Software.
Strong employee relations skills and resolution of employee concerns/complaints.
Strong Microsoft Office skills, including Word, Outlook, PowerPoint.
Excellent Microsoft Excel skills.
Prior experience in the Architecture, Engineering and Construction (AEC) industry is highly desirable.
SHRM involvement is preferred.

High level of discretion related to sensitive or confidential information.
Excellent interpersonal skills.
Willingness to take on ad-hoc assigned tasks as needed.
Excellent communication (verbal, written, presentation and facilitation) skills.
Demonstrate intellectual courage to collaborate, influence, negotiate resolve conflicts and coach managers and employees, and work in a team-based environment.
Strong organizational skills and ability to self-manage time and tasks.
Resourcefulness and creativity in providing solutions and opportunities.
Strong bias toward continuous improvement and creation of sustainable business practices
Must be results oriented, customer-focused and able to manage multiple projects simultaneously.
Highly organized, extremely detail-oriented, deadline oriented.
Ability to function in, and embrace, a flexible and creative working environment.
Diplomatic, with the ability to collaborate on solutions.
Willingness to observe and promote company policies, procedures, and the instructions of the Principals.

Bachelor’s degree in Human Resources, Organization Development, Business or related major. HR Certificate is a plus.

Competitive compensation package, creative work environment plus benefits, including:
Paid vacation and sick time; eight paid holidays, Flexible Spending Plan (Medical, Transportation and Dependent Care). Medical Insurance, (Kaiser Permanente HMO or Health Net PPO). SF Bay Club benefit. Dental insurance. Other Insurance: Life, Long term disability, Accidental Death/Dismemberment. Dependent, spouse and domestic partner health coverage is offered at employee’s expense. 401(k) plan, including discretionary profit sharing and a 3% Safe Harbor employer contribution.

Please email your resume and cover letter with “Human Resources” in the subject line.
Local candidates only.
Qualified resumes with cover letter will receive notification of receipt.
Please not send your resume to Mark Cavagnero Associates directly.

Lisa K. Locke
Locke and KEY Recruiting, Hiring and Consulting Services
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Mail: P.O. Box 2873, Alameda, CA  94501
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